Blank 104 R Form

Filling out the 104 R form is essential for students participating in the Army Senior ROTC program. Here are four key takeaways to consider:

• Accurate Information is Crucial: Ensure that all sections of the form are completed accurately. This includes personal details, academic major, and course information, as inaccuracies can affect eligibility for the ROTC program.
• Understand the Privacy Act: The form collects personal information under the Privacy Act of 1974. Be aware that providing this information is voluntary but necessary for determining eligibility for the program.
• Regular Counseling is Required: Students must initial and date beside each term to confirm they have been counseled about their academic progress. This is a critical step in maintaining transparency and accountability in the program.
• Review Completion Requirements: Before submitting the form, confirm that all listed courses are required for degree completion. Any exceptions should be noted on the reverse side of the form to avoid confusion.

Filling out the 104 R form can be a straightforward task, but many individuals make common mistakes that can lead to complications down the line. One frequent error occurs when students fail to provide accurate information in the NAME OF STUDENT section. This may seem minor, but inaccuracies can cause significant delays in processing. A misspelled name or incorrect order of last name, first name, and middle initial can create confusion and potentially affect eligibility for the Army ROTC program.

Another common mistake is neglecting to include the ACADEMIC MAJOR and its corresponding CIP CODE. This information is crucial for determining whether the applicant meets the program's requirements. If this section is left blank or filled out incorrectly, it may lead to unnecessary complications in evaluating the student's academic plan. Students should double-check their major and the correct CIP code to ensure they align with the institution's records.

Many applicants also overlook the importance of accurately reporting their GRADE POINT AVERAGE (GPA). This figure is essential for assessing academic progress. Students sometimes confuse their current GPA with their cumulative GPA, leading to discrepancies. A wrong GPA can misrepresent a student's academic standing and affect their eligibility for the ROTC program. Therefore, it’s important to clarify which GPA is being reported and ensure that it reflects the most current information.

Finally, students often forget to initial and date each term in the STUDENT INITIALS & DATE section. This step is crucial as it indicates that the student has been counseled on their academic plan. Missing initials can raise questions about whether the student has received the necessary guidance. Incomplete forms may result in processing delays or even rejection. Thus, it is essential to pay attention to this detail and ensure all required initials and dates are included.

• Misconception 1: The 104 R form is only for students already enrolled in ROTC.

This form is used for both current and prospective ROTC students. It helps assess eligibility and academic plans for anyone interested in joining the program.

• Misconception 2: Completing the 104 R form guarantees a scholarship.

While the form is a part of the scholarship application process, it does not guarantee funding. Scholarships are awarded based on various criteria beyond just the form.

• Misconception 3: The 104 R form is not important for academic planning.

This form plays a crucial role in outlining a student's academic path. It ensures that students meet the necessary requirements for their degree while participating in ROTC.

• Misconception 4: Only the registrar needs to sign the 104 R form.

Both the student and the professor of military science must sign the form. This confirms that all parties are aware of the academic plan and requirements.

• Misconception 5: The 104 R form is a one-time submission.

Students may need to update and resubmit the form each semester or whenever their academic plans change. Regular updates help maintain accurate records.

• Misconception 6: The 104 R form is solely for administrative use.

While it serves administrative purposes, the form also helps students track their progress and ensures they are on the right path toward degree completion.

When filling out the 104 R form, it is important to follow certain guidelines to ensure accuracy and completeness. Below is a list of things you should and should not do.

• Do: Provide your full name as it appears on official documents.
• Do: Specify your academic major clearly, including the CIP code.
• Do: Use the correct date format (MM/DD/YYYY) for all date entries.
• Do: List all courses accurately, including course numbers, titles, and credit hours.
• Do: Ensure that all grades entered reflect your actual performance in the courses.
• Don’t: Leave any required fields blank; this may delay processing.
• Don’t: Use abbreviations or shorthand that may not be understood by reviewers.
• Don’t: Forget to initial and date each term to confirm counseling has occurred.
• Don’t: Submit the form without reviewing it for errors or omissions.